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Check lien waivers before a construction progress payment goes out

Before a progress payment goes out, someone must check that every lien waiver covers the right amount and dates, for each subcontractor and supplier. This app reads the package, names each party left uncovered and why, and flags it to pull back.

For the payment coordinatorCross-domain · Construction & Engineering

Why it matters

Today's manual process, and the same job with the app

A payment coordinator at a general contractor, checking the waiver file behind each monthly pay application before the money moves.

✕Today's manual process

1Open every payment package and read each party under it: the subcontractor and its suppliers.
2Match each lien waiver in a spreadsheet: its type, amount, through-date and signing date.
3Decide which packages to pull before this cycle's release, often trusting the note that says the file looked fine.
4One missed gap means paying out on a waiver that does not cover the claim.
Every party checked manually, every cycle

✓With the app

1Each package is read, and its key facts land in one table, each with its source.
2Every waiver is checked against one rule: type, amount, through-date and signing date.
3The first gap is named, with the party, the reason and how many parties are uncovered.
4Packages with a gap are flagged to pull back if still scheduled. A person releases the payment.
People start from the named gap

See it work

One real case, read by the app, step by step

Cedar Point Transit Center, Application 08: four parties, and the coordinator's note says the file looked complete.

Check lien waivers before a construction progress payment goes outReference appBuilt to be shaped to your process
  1. 1The payment package Application 08 for Cedar Point Transit Center, $316,504.01 through January 31.
  2. 2The coordinator's note says the waiver file was reviewed and looked complete.
  3. 3What the app found two parties not covered, and the first is Linden Sheet Metal.
  4. 4Why its waiver does not count the notice is dated after the waiver was signed.
  5. 5Pull it back a gap on a payment still scheduled to go out. A person decides.

For engineers

How it is built, and how we measured it

All fourteen steps of the build are written up, from the business case to running it in your own environment.

Kit overview →
54 of 55payment packages judged exactly rightmeasured in 06 Evals →
31 of 31gaps pinned on the right partymeasured in 06 Evals →
1 in 4repeat checks named the wrong partymeasured in 01 Business case →
0.4¢to check one payment packagemeasured in 07 Unit cost →

The build, step by step

14 steps

Make it yours

What you see is a reference app. We shape it to how you work.

Every part of it is built to change, and none of it means starting over.

Your rulesYour waiver forms, your state's rules and what counts as covered on your projects.
Your recordsThe pay applications, lien waivers and preliminary notices your team already files.
Your systemsReads from your project accounting and document systems; flags go to your payment queue.
Your screensThe fields, wording and layout your payment coordinators already use.

Want this for your team?

Talk to us

We can run this on your own payment packages and waiver files, with your own rules, inside your environment.

Talk to us →
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