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Use caseUC0041

Check a student's tuition bill against your rate table

Every term, each student's tuition bill must match the rate table, and the traps hide in the order of the steps. This app reads each account, says whether the bill is right and which step is off, and flags posted ones for the bursar.

For the bursar's officeCross-domain · Higher Education

Why it matters

Today's manual process, and the same job with the app

A university bursar's office, checking every student's tuition and fees before the term's bills post.

✕Today's manual process

1Open each student account and read the residency, credit load, course level and any waiver.
2Run the rate table in order: credits, course-level fee, mandatory fee, then the waiver.
3Compare the answer with the billing system's total, a couple of minutes per account.
4One slip means a corrected bill or a refund on money the student already paid.
Every account checked manually

✓With the app

1Each account is read, and the key values point to the line they came from.
2The rate table is applied in the right order, with the waiver last.
3Each bill gets a verdict: correct or not, and which single step is off.
4Wrong bills already posted go to the bursar today. A person makes the correction.
People handle only the wrong bills

See it work

One real case, read by the app, step by step

Account STU-0025: a graduate student at exactly 12 credits, billed $6,312, with a note saying all in order.

Check a student's tuition bill against your rate tableReference appBuilt to be shaped to your process
  1. 1The credit load 12 credits, exactly the full-time threshold.
  2. 2The assessed bill $6,312, already posted to the account.
  3. 3What does not count A residency change, effective only after this term's census date.
  4. 4The bursar's note Says all in order. The app runs the rate table instead.
  5. 5The one step that is off The rate table finds it wrong at the credit-load step.
  6. 6The verdict Mis-assessed and already posted, so it goes to the bursar today.

For engineers

How it is built, and how we measured it

All fourteen steps of the build are written up, from the business case to running it in your own environment.

Kit overview →
26 of 27wrong bills caughtmeasured in 06 Evals →
28 of 28correct bills left alonemeasured in 06 Evals →
25 of 27wrong bills with the right step namedmeasured in 01 Business case →
14¢to check all 55 accountsmeasured in 07 Unit cost →

The build, step by step

14 steps

Make it yours

What you see is a reference app. We shape it to how you work.

Every part of it is built to change, and none of it means starting over.

Your rulesYour tuition rates, full-time threshold, course-level fees, mandatory fees and waiver terms.
Your recordsThe student accounts and term bills your billing system already keeps.
Your systemsReads from your student billing system and sends wrong posted bills to your bursar's queue.
Your screensThe fields, wording and layout your student billing team already uses.

Want this for your team?

Talk to us

We can run this on your own student accounts, with your own rate table, inside your environment.

Talk to us →
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