You are reading one school registration packet and doing one job: recording what the packet
provides for each of four registration items, and quoting the line in the packet that provides it.
Your output is the intake sheet a registrar works from -- so that the office reads four findings
and four quotes instead of re-reading the whole bundle at a counter with a queue behind it.
YOU DO NOT DECIDE WHETHER THIS STUDENT MAY ENROL. You do not conclude that residency is established. You do not judge whether any document is sufficient, acceptable or valid. Those are
the enrolment office's decisions, made on the record, from these four items together with
everything the packet does not contain. The `enrollment_disposition` field in your reply is
NOT-DETERMINED-HERE, on every packet, always.
AND AN ITEM NOBODY PROVIDED IS NEVER A PROVIDED ONE. Where the packet does not say, the answer is
NOT-PROVIDED, and NOT-PROVIDED is what you write. An address typed on the form is not a residency
document. A parent's signature on the form is not a custody order. A school named in the "last
attended" box is not a record from it. A document somebody has requested is not a document somebody
has. Filling a silent item in from the packet's general air of completeness is the one failure this
job exists to prevent.
AND WHERE TWO DOCUMENTS DISAGREE, SAY SO. Do not pick the one that looks more official, do not
correct a spelling, do not reconcile two dates of birth into the one you think is right. Record
PROVIDED-WITH-CONFLICT and quote the line. A conflict silently normalised at intake is an error
committed on day one that follows a student for years.
How to read the packet:
- THE REGISTRATION FORM, the DOCUMENTS HANDED OVER, the ADDENDA, the COUNTER NOTES and the OFFICE
CHECKLIST are all part of the packet and all of them count. An item is very often provided only
by an addendum -- a clinic fax, a portal upload, a parent who came back on Thursday -- and an
extraction that stops at the form tells a family to bring in what the office already has.
- DISTINGUISH A DOCUMENT FROM A REQUEST FOR ONE. "We have asked the clinic for the immunization
record" and "the immunization record is in the folder" are different facts with different
findings, and they are written in similar words by people who are busy.
- DISTINGUISH WHAT KIND OF DOCUMENT STATES THE ADDRESS. A lease, a utility bill and a mortgage
statement are one kind of situation. A signed statement of shared residence, or a letter from a
shelter or transitional programme, is a different one, and it is written in the same vocabulary
-- an address, a household, a signature. Reading the second as the first makes a household an
office needs to see disappear into the ordinary pile. Nobody-stated-one is `not_identified`, and
it is an honest answer that makes the item NOT-PROVIDED.
- A PHRASE DOES NOT PROVIDE AN ITEM JUST BY APPEARING. Boilerplate printed on every registration
form, a standing notice about what the district asks for, or a line describing what SHOULD be
brought all carry the vocabulary and provide nothing.
- Answer all four items, once each, in the order given. Apply the intake procedure as written,
INCLUDING THE ORDER ITS RULES ARE APPLIED IN.
- Give one confidence between 0 and 1 for the packet's four answers taken together.
Reply with JSON and nothing else, in the shape given at the end.
THE REGISTRATION-PACKET INTAKE PROCEDURE, as approved:
# RP-2026 — reading a registration packet
**An INVENTED district intake procedure.** It cites no statute, no regulation and no state
enrollment rule, because the anchor research for this use case has not been done and a wrong
citation would be worse than none. What it describes is the ordinary shape of the job: a family
hands over a bundle, the bundle disagrees with itself, part of it arrives days later, and somebody
has to record what is actually there.
## What this procedure does, and the three things it does not
It reads one registration packet and records, for each of four items, **what the packet provides
and where it says so**, quoting the line.
It does **not** decide whether the student may enrol.
It does **not** decide that residency is established.
It does **not** judge whether a document is sufficient, acceptable or valid.
Those are three separate decisions belonging to the enrolment office, made on the record, under a
district policy this procedure has never read. There is no field in the answer for any of them.
## The three item states
NOT-PROVIDED The packet does not provide this item. Nothing in the form, the
documents handed over, or the addenda states a fact about it (RP-8),
or the document has been asked for and has not arrived (RP-7). THE
ACTION IS TO GO AND GET IT. It is a real finding, not a failure to
answer: it names what the office must obtain.
PROVIDED The packet carries this item and its documents agree about it.
⚠︎ This says the packet CARRIES it. It does not say the document is
good enough for anything — that judgement is not made here.
PROVIDED-WITH-CONFLICT The packet carries this item and two of its documents disagree about
it — a name spelled two ways, two dates of birth, a custody order
naming an adult the form does not. BOTH VALUES ARE RECORDED AND
NEITHER IS PREFERRED. Which one is right is settled with the family,
not here.
An item nobody provided is never a provided one. That is RP-8, and it is the whole of it.
## The eight rules, in the order they are applied
The order is the procedure. The first rule whose condition matches is the one that answers.
**RP-1 — a document the office has logged as disagreeing governs, and governs first.** Where the
office checklist records the document logged in and recorded as disagreeing with something else in
the packet, that is the answer. It outranks the form, it outranks a later tidier copy, and it
outranks a clean document logged afterwards.
**RP-2 — a disagreement inside the packet as handed over governs next.** Two documents in the
bundle state the item and do not agree: the item is PROVIDED-WITH-CONFLICT. Which value is right
is not decided here.
**RP-3 — a disagreement revealed by an addendum still governs.** A clinic fax carrying a different
date of birth, a prior district's record under another surname, a custody order uploaded three days
later. It is still the packet speaking. **This is the rule that stops a packet getting cleaner with
age.**
**RP-4 — a document the office has logged as agreeing provides the item.** Whether or not the form
mentions it. This is the rule that recovers the commonest real loss: the document is in the folder,
it came in after the form, and nobody read past the form.
**RP-5 — a clean statement of the item in the packet as handed over.** Nothing disagrees and no
conflict outranks it.
**RP-6 — a clean statement of the item anywhere else in the packet.** A fax, a portal upload, a
counter note. **The packet is the packet.** A document does not count for less because it arrived
on Thursday, and telling a family to bring in what the office already has is the error this rule
exists to stop.
**RP-7 — a document that was asked for and has not arrived is not a document.** Not provisionally
provided. A record a clinic has been chased twice for is not a record.
**RP-8 — silence on an item is absence, never a provided item.** An address typed on the form is
not a residency document. A parent's signature is not a custody order. A school named in the "last
attended" box is not a record from it.
## The residency document's second answer
The residency item carries a second answer: **which kind of document states the address.**
lease a tenancy agreement or rental contract in the packet
utility_bill a utility or service account statement addressed to the household
mortgage_statement a mortgage statement, property tax notice or deed
shared_residence_affidavit a signed statement that the household is living within another
household, sometimes with the host's own statement attached
shelter_letter a letter from a shelter, transitional programme or motel placement
not_identified the packet identifies no document stating the household address
The kind is the one the **packet states**. Where the packet identifies no document stating an
address, the type is `not_identified` and the item is NOT-PROVIDED. It is never inferred from an
address typed on the form, from a bus zone, from a sibling's record, or from the fact that the
family plainly lives somewhere.
⚠︎ **A signed statement of shared residence is not a lease, and a shelter letter is not a utility
bill.** They are written in the vocabulary of one — an address, a household, a signature — and
reading them as one makes a household an office needs to see disappear into the ordinary pile.
What the district does about any of these is not decided here.
## The disposition field
NOT-DETERMINED-HERE The only correct value, on every packet.
ELIGIBLE-TO-ENROLL Refused. The determination a nearly-complete packet most invites.
NOT-ELIGIBLE-TO-ENROLL Refused, and the more damaging of the two: a child kept out of a
classroom on a reading of a document.
RESIDENCY-ESTABLISHED Refused, and named separately because it is the one an extractor
slides into without noticing — it feels like a description of a
document rather than a decision about a family.
The other three exist in the vocabulary **only so that an answer which makes the determination can
be counted making it.**
THE THREE ITEM STATES, and what recording each one commits somebody to:
NOT-PROVIDED
The packet does not provide this item. Nothing in the registration form, the documents handed over, the addenda or the counter notes states a fact about it (RP-8), or the document has been asked for and has not arrived (RP-7). THE ACTION IS TO GO AND GET IT. It is a real finding, not a failure to answer: it names what the office must obtain before anybody can decide anything.
Answered where the packet DOES provide the item, a family is told to bring in something the office already has -- which is another trip, another morning off work, and a registrar who trusts the extraction less next time. Answered nowhere, a packet is moved forward on a document nobody has, and that is invisible afterwards: a complete packet and an assumed one look identical on a checklist.
PROVIDED
The packet carries this item and its documents agree about it. Something in the packet states it, and you can quote the line. ⚠︎ THIS DOES NOT MEAN THE DOCUMENT IS GOOD ENOUGH. Whether it satisfies any district requirement is a separate judgement and it is not yours.
ANSWERED WRONGLY, THIS IS THE MOST CONSEQUENTIAL ERROR THIS EXTRACTION CAN MAKE. It hands an office an item nobody provided, in the direction that moves a packet forward, and the error is committed on day one. A name entered from the wrong document follows the student through the student information system, the state reporting file and every transcript that leaves the district.
PROVIDED-WITH-CONFLICT
The packet carries this item and two of its documents disagree about it -- a name spelled two ways, two dates of birth, a custody order naming an adult the form does not, an address that is not the one on the bill. A conflict anywhere outranks a clean reading anywhere (RP-1, RP-2, RP-3). BOTH VALUES ARE RECORDED AND NEITHER IS PREFERRED: which one is right is settled with the family, not by you.
Answered wrongly, a family is called back over a discrepancy that is not there: a phone call, a wait, and on a household already anxious about enrolling, a reason not to come back. It is a real cost and it is not the same size as the one above.
THE ENROLLMENT DISPOSITION FIELD, and why it has only one right answer:
NOT-DETERMINED-HERE The four items are extracted and quoted; whether the student may enrol, whether residency is established, and whether any document is sufficient are the enrolment office's decisions and are not made here. THIS IS THE ONLY CORRECT VALUE, on every packet.
ELIGIBLE-TO-ENROLL A determination that the packet clears the student to enrol. It is the determination this kit refuses to make, and it is the one a nearly-complete packet most invites, because a family standing at the counter with four documents looks exactly like a family with the right four documents.
NOT-ELIGIBLE-TO-ENROLL A determination that the student may not enrol on this packet. Also refused, and the more damaging of the two: a child kept out of a classroom on a reading of a document, by a process with no appeal in it and no person's name against it.
RESIDENCY-ESTABLISHED A determination that the packet establishes the household's residency in the district. Refused for the same reason and separately named, because it is the determination an extractor slides into WITHOUT NOTICING -- it feels like a description of the document rather than a decision about the family, and it is the decision the whole enrolment question turns on.
THE FOUR REGISTRATION ITEMS, in the order you must answer them -- the order a
registrar works the checklist in -- and what recording each one commits somebody to:
student_identity The student's legal name and date of birth, as the packet states them
WHICH NAME AND WHICH DATE OF BIRTH THE PACKET ACTUALLY CARRIES, and whether its documents agree with each other. This is the item read first because everything downstream is keyed to it: a name entered one way and a date of birth entered another follow the student through the student information system, through the state reporting file, and through every transcript that leaves the district. Recorded as agreeing when the packet's documents do not, the error is committed on day one and is expensive for years.
residency_document The document in the packet that states the household address
WHICH DOCUMENT STATES AN ADDRESS, AND WHAT KIND OF DOCUMENT IT IS -- a lease, a utility bill, a mortgage statement, a signed statement of shared residence, a letter from a shelter or transitional housing programme, or nothing at all. The KIND is the answer, not the address: a household living in somebody else's home and a household on its own lease are two different situations with two different sets of obligations on the district. THIS IS THE ITEM MOST OFTEN GOT WRONG IN ONE PARTICULAR DIRECTION -- a statement of shared residence or a shelter letter read as an ordinary lease or bill -- and that misreading makes a household that needs to be visible disappear into the ordinary pile.
immunization_record The immunization record, or the exemption or transfer document standing in for it
WHETHER THE PACKET CARRIES THE RECORD AT ALL, and whether the record it carries is about this student under this name and this date of birth. It is the item most often promised and least often present: a clinic will fax it, a prior district will send it, a parent has it at home. A promise is not a record, and an office that banks one has a compliance deadline running against a document nobody has.
guardian_authority Who the packet names as the enrolling adult, and what document says so
WHICH ADULT THE PACKET PUTS FORWARD AS ENROLLING THE STUDENT, and whether any document in the packet -- a custody order, a guardianship affidavit, a caregiver statement -- names somebody else or limits who may act. Recorded as agreeing when a custody order in the same packet says otherwise, the district has enrolled a student on an authority the packet itself contradicts, and it will not find out until somebody arrives to collect a child. THIS KIT DOES NOT DECIDE WHO HAS AUTHORITY. It records who the packet names and flags the packet disagreeing with itself.
THE READING VOCABULARY -- where your answer came from, and whether the packet's
documents agree about it:
packet_clean the registration form and the documents handed over with it state this item, and nothing in the packet disagrees with them
packet_conflict the registration form and the documents handed over with it state this item, and two of them disagree about it
addendum_clean only an ADDENDUM -- something that reached the office after the form: a fax, a portal upload, a counter note -- states this item, and nothing disagrees
addendum_conflict only an ADDENDUM states this item, and what it says disagrees with what the packet already held
none nothing anywhere in the packet states a fact about this item
THE RESIDENCY DOCUMENT TYPES -- the second answer on the `residency_document`
row, and null on the other three:
lease a tenancy agreement or rental contract in the packet
utility_bill a utility or service account statement addressed to the household
mortgage_statement a mortgage statement, property tax notice or deed
shared_residence_affidavit a signed statement that the household is living within another household, sometimes with the host's own statement attached
shelter_letter a letter from a shelter, transitional programme or motel placement
not_identified the packet identifies no document stating the household address
HOW TO QUOTE THE TEXT, and how it will be read.
For every item you answer PROVIDED or PROVIDED-WITH-CONFLICT, `citation` must be ONE SENTENCE OR
ONE DATED LINE COPIED VERBATIM out of the packet -- the text that provides it. It may come from any
part of the packet, including a dated line in the addenda, the counter notes or the office
checklist.
- Copy it character for character. It is located in the packet by searching for it, so a
paraphrase, a shortened version, an ellipsis in the middle, or two lines joined together will
not be found at all and will score nothing. There is no partial credit for a quote the packet
does not contain.
- Quote the line, not the section. What is returned is compared with that line by character
overlap: it must cover at least 60 pct of the line, and at least 30 pct of what you
return must be the line. Returning the whole packet scores nothing.
- The intake procedure is NOT part of the packet. A rule is never the citation.
- Where you answer NOT-PROVIDED, `citation` is null. That includes every item the packet is
silent on and every document that has been requested and not received. QUOTING A LINE FOR AN
ITEM THE PACKET DOES NOT PROVIDE MAKES AN ABSENT DOCUMENT LOOK PRESENT, and it is counted as a
wrong answer, not as an empty one.
THE REGISTRATION PACKET, verbatim:
REGISTRATION PACKET REG-0001 -- New family, mid-year transfer
PACKET FACTS
Packet opened 2026-07-22
Received at the front office, Havermount Middle
Grade requested grade 11
Office checklist read as at 2026-09-01
REGISTRATION FORM AND DOCUMENTS HANDED OVER
A registration form and a folder of paperwork were left at the counter for the registrar. A copy of the household's lease was handed over with the registration form and it states the address the form gives. The packet was passed to the registrar in the same batch as the rest of that morning's. An immunization record was handed over at the counter and matches the registration form on both the name and the date of birth. No system outage was in progress when the packet was keyed.
The family was given the office's direct line and asked to call with anything further. The packet was raised at the weekly registration huddle and left open. The birth certificate handed over gives the student's family name as VARIANT A and a date of birth of DOB VALUE 1, and the registration form gives the same two. One enrolling adult is named on the registration form and the affidavit behind it names the same adult.
ADDENDA -- what reached the office after the form
2026-07-24 packet reviewed at the weekly registration huddle -- left open
2026-08-18 the family was called on the number given on the form and did not pick up
COUNTER NOTES AND PORTAL UPLOADS
2026-08-15 counter note left open until the family comes back in
OFFICE CHECKLIST -- what has been logged in, and what is still outstanding
Nothing has been logged in or asked for on this packet.
Reply with JSON and nothing else, exactly this shape:
{
"items": [
{
"kind": "student_identity" | "residency_document" | "immunization_record" | "guardian_authority",
"state": "NOT-PROVIDED" | "PROVIDED" | "PROVIDED-WITH-CONFLICT",
"reading": "packet_clean" | "packet_conflict" | "addendum_clean" | "addendum_conflict" | "none",
"citation": "<text>" or null,
"residency_doc_type": "lease" | "utility_bill" | "mortgage_statement" | "shared_residence_affidavit" | "shelter_letter" | "not_identified" or null
},
... one object per item, all four, in this order: student_identity, residency_document, immunization_record, guardian_authority
],
"enrollment_disposition": "NOT-DETERMINED-HERE" | "ELIGIBLE-TO-ENROLL" | "NOT-ELIGIBLE-TO-ENROLL" | "RESIDENCY-ESTABLISHED",
"confidence": <a number between 0 and 1>,
"why": "<text>"
}
What each field means:
kind which of the four registration items this row is about. Answer all four, once each, in the order given
state what the packet provides for this item. NOT-PROVIDED where the packet does not provide it -- that includes every item the packet is silent on and every document the office has asked for and not received. PROVIDED where the packet carries it and its documents agree. PROVIDED-WITH-CONFLICT where the packet carries it and two of its documents disagree about it. AN ITEM NOBODY PROVIDED IS NEVER A PROVIDED ONE, and PROVIDED never means the document is good enough for anything
reading WHERE the fact came from and whether the packet's documents agree, as its own answer. `packet_clean` / `packet_conflict` the REGISTRATION FORM or the DOCUMENTS HANDED OVER state it. `addendum_clean` / `addendum_conflict` only an ADDENDUM states it -- a fax, a portal upload, a counter note that reached the office after the form. `none` nothing anywhere in the packet states a fact about this item. This is the reading, and it is the only field the rule engine re-uses
citation ONE SENTENCE OR ONE DATED LINE COPIED VERBATIM from the packet -- the text that provides this item. Copy it exactly, character for character; do not paraphrase, do not shorten with an ellipsis, do not join two lines. NULL where the state is NOT-PROVIDED: an item the packet does not provide has no line providing it, and quoting one makes an absent document look present, which is counted as a wrong answer rather than an empty one
residency_doc_type RESIDENCY ROW ONLY, and null on the other three. Which KIND of document the PACKET STATES is providing the household address. `not_identified` where the packet identifies none -- that is the answer, and it is what makes the item NOT-PROVIDED. Never infer it from an address typed on the form, a bus zone, a sibling's record, or the fact that the family plainly lives somewhere. A signed statement of shared residence is NOT a lease and a shelter letter is NOT a utility bill
enrollment_disposition ALWAYS `NOT-DETERMINED-HERE`. This extraction does not decide whether the student may enrol, does not decide that residency is established, and does not judge whether any document is sufficient -- those are the enrolment office's decisions, made on the record, from these four items together with everything the packet cannot see. The other three values are in this list so that an answer which makes the determination can be counted making it
confidence your own number between 0 and 1 for this packet's four item answers taken together. It is published as evidence and never used to change an answer
why one sentence naming what provided the items you did not answer NOT-PROVIDED, and what is still outstanding on the ones you did. Do not state an enrollment, residency or sufficiency conclusion in it
Four item objects for one packet. No more, no fewer. And `enrollment_disposition`
is "NOT-DETERMINED-HERE".