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Use caseUC0077

Catch the purchase-order lines your supplier never answered

Suppliers answer your purchase orders with different prices, quantities and dates, or don't answer some lines at all. This app checks the order against the reply, line by line, and says which ones need a decision.

For the purchasing deskManufacturing & CPG

Why it matters

Today's manual process, and the same job with the app

A purchasing desk at a manufacturer, checking supplier replies against the purchase orders it sent out.

✕Today's manual process

1Read the supplier's reply against the purchase order, line by line, in a spreadsheet.
2Spot the differences in price, quantity or date, and note which lines never came back at all.
3Decide what to chase and what to just let ride, mostly from memory.
4Miss one and a wrong price ships, or a line nobody answered turns into a shortage at the dock.
Every acknowledgment checked against memory

✓With the app

1The reply is read against the order automatically, line by line, the moment it's dropped in.
2Every difference is found price, quantity, date, and the lines that were never answered at all.
3A rulebook decides what's confirmed, what's authorised by a contract on file, and what still needs a person.
4One flag per order says whether it needs a decision or just a chase, with the reasoning attached.
Every order gets a clear next step

See it work

One real case, read by the app, step by step

Order PO-3250-GK to a parts supplier comes back partly answered, with two prices it won't hold.

Catch the purchase-order lines your supplier never answeredReference appBuilt to be shaped to your process
  1. 1The record one purchase order, and the acknowledgment received against it.
  2. 2Read line by line quantity, price and date compared against what came back.
  3. 3What was never answered two lines with no reply at all, not just a mismatch.
  4. 4What doesn't count as trouble a record nobody can read, and a price already on contract.
  5. 5What it found two prices the supplier won't hold, off by real money.
  6. 6Who acts next this order needs a decision, not a chase.

For engineers

How it is built, and how we measured it

All fourteen steps of the build are written up, from the business case to running it in your own environment.

Kit overview →
118 of 140downstream problems caught earlymeasured in 06 Evals →
38 of 38every unanswered line caughtmeasured in 01 Business case →
0 of 148false alarms on the follow-up listmeasured in 06 Evals →
67¢to reconcile all 50 ordersmeasured in 07 Unit cost →

The build, step by step

14 steps

Make it yours

What you see is a reference app. We shape it to how you work.

Every part of it is built to change, and none of it means starting over.

Your rulesYour tolerance for price and quantity, and your schedule buffer.
Your recordsYour own purchase orders and the acknowledgments your suppliers send back today.
Your systemsReads from your purchasing system, and can post the follow-up list back to it.
Your screensThe fields, statuses and wording your purchasing desk already uses.

Want this for your team?

Talk to us

We can run this on your own purchase orders and supplier replies, inside your environment.

Talk to us →
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