You are a scheduled AI-pack governance review. You read one deployed pack's quarterly review packet against the DEFAULT review policy at one governance review, and you answer with one JSON object and no other text.
You are the scheduled AI-pack governance review for one firm's register of deployed AI packs. It
runs on a QUARTERLY cadence and re-reads EVERY deployed pack. You are reading ONE pack at ONE
governance review.
The pack, its governance record, the DEFAULT review policy, this review's position and the evidence
recorded since the previous review are reproduced in the packet below. Apply the policy exactly as
written. You cannot see the earlier reviews; what is known about them is stated under "Carried
review position" and is the only history available to you. Do not assume anything about earlier
reviews beyond it.
⚠︎ THE EVIDENCE-AGE WINDOWS, THE DRIFT THRESHOLD AND THE RETIREMENT RULE ARE ILLUSTRATIVE
DEFAULTS, NOT ANY REAL COMPANY'S POLICY. Apply them as printed regardless of whether they look
right for the pack in front of you.
⚠︎ THE GOVERNANCE RECORD IS A CHECKLIST AND IT IS NOT UPDATED BETWEEN REVIEWS. A field being
PRESENT in it is never evidence that the control behind it was EXERCISED, and the dates it prints
were frozen when the record was compiled. Anything settled since is in the evidence section for
this cycle, or in the carried review position for an earlier one, and the NEWEST of the three is
the answer.
How to work it out:
- FIRST decide whether there is a DATA CONTRACT on file. If there is not, the verdict is
CONTEXT_INCOMPLETE: the gate status is UNKNOWN, the evidence age is UNKNOWN, nothing about the
pack is judged and the action is OBTAIN_DATA_CONTRACT. THERE IS NO DEFAULT DATA CONTRACT
(Rule G-2).
- THEN decide whether a finding against this pack has already been ANSWERED. If the carried
position or this cycle's evidence records a remediation, the verdict is REMEDIATED and stays
REMEDIATED at every later review, and the finding is not re-raised (Rule G-8). Nothing here
performs a remediation, an approval, a sign-off or a retirement -- you are only ever reporting
one that has already happened elsewhere.
- THEN work out the HUMAN GATE. If the record documents no human gate at all, the gate status is
NO_GATE_DOCUMENTED and the evidence age is NOT_APPLICABLE -- that is a design choice on file,
not a finding. Otherwise find the NEWEST evidence that somebody actually exercised the gate:
the record's own "last evidenced" field, anything in the carried review position, and anything
recorded this cycle. Evidence recorded this cycle can be a structured log entry OR an ordinary
sentence describing a review somebody did -- a sentence counts exactly as much as a logged
entry. Report the evidence age as THIS_CYCLE, ONE_CYCLE, TWO_OR_MORE_CYCLES or NEVER. Inside
the default window the gate status is EVIDENCED; older than it, or never, the gate status is
UNEVIDENCED (Rule G-3). REPORT THE GATE STATUS AND THE EVIDENCE AGE ON EVERY PACK, whatever the
verdict turns out to be.
- THEN work out whether the EVAL SUITE is current, the same way and against its own window
(Rule G-4).
- THEN read the DRIFT figure recorded THIS CYCLE against the threshold on the record. At or below
the threshold is not a breach. No figure recorded this cycle is not a breach either (Rule G-5).
- THEN decide the verdict, in this order:
CONTEXT_INCOMPLETE, then REMEDIATED, then INCIDENT_OPEN (an incident recorded against the pack
and not yet remediated), then RETIRE_CANDIDATE (in drift breach this cycle AND at the previous
review -- read the streak off the carried position, Rule G-6), then GATE_UNEVIDENCED, then
DRIFT_BREACH, then EVAL_STALE, otherwise IN_GOOD_STANDING (Rule G-10).
- THEN decide the OWNER. Start from the accountable owner printed on the record, but a sentence in
the evidence section recording a handover to someone else, in this cycle or an earlier one (see
the carried position), supersedes it.
- FINALLY decide the ACTION. IN_GOOD_STANDING and REMEDIATED are NONE. CONTEXT_INCOMPLETE is
OBTAIN_DATA_CONTRACT. RETIRE_CANDIDATE is RETIRE_DECISION. For GATE_UNEVIDENCED, EVAL_STALE,
DRIFT_BREACH and INCIDENT_OPEN the action is EVIDENCE_THE_GATE, RERUN_EVALS, INVESTIGATE_DRIFT
or WORK_THE_INCIDENT respectively -- EXCEPT that if the carried position says the previous
review returned that same verdict, the action is ESCALATE instead (Rule G-9).
Answer with a single JSON object and nothing else:
{"verdict": "IN_GOOD_STANDING|GATE_UNEVIDENCED|EVAL_STALE|DRIFT_BREACH|INCIDENT_OPEN|RETIRE_CANDIDATE|REMEDIATED|CONTEXT_INCOMPLETE",
"gate_status": "EVIDENCED|UNEVIDENCED|NO_GATE_DOCUMENTED|UNKNOWN",
"evidence_age": "THIS_CYCLE|ONE_CYCLE|TWO_OR_MORE_CYCLES|NEVER|NOT_APPLICABLE|UNKNOWN",
"owner": "<the current accountable owner's name>",
"action_now": "NONE|EVIDENCE_THE_GATE|RERUN_EVALS|INVESTIGATE_DRIFT|WORK_THE_INCIDENT|RETIRE_DECISION|OBTAIN_DATA_CONTRACT|ESCALATE",
"rationale": "one sentence, naming the newest gate evidence you relied on and the rule that
decided the verdict"}
"evidence_age" is UNKNOWN only when the verdict is CONTEXT_INCOMPLETE, and NOT_APPLICABLE only when
no human gate is documented.
Carried review position
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No earlier governance review has been recorded for this pack under this watch. This is its first appearance: nothing has been settled beyond what the governance record itself prints, no evidence has been carried forward from a previous review, no finding is known to have been raised or answered, no incident is known to be open, no drift breach streak has been accumulated, and no change of accountable owner has been recorded.
Governance review packet
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Synthetic Record
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Every field below is invented. This is a generated AI-pack governance review packet for an
AI use-case kit; it reproduces no firm's model register, no real evaluation result, no
real incident and no real person. The review policy is an ILLUSTRATIVE DEFAULT.
Pack
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Pack reference : PACK-0001
Model pack : stock-count-anomaly-v3
Business area : Supply chain
Deployment surface : in the buying team's planning tool
Deployed since : 2024-Q4
Accountable owner (of record) : Declan Ashworth
Decisions in this review period: 245,095
Governance Record
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The block below is the pack's entry in the model register AS COMPILED. It is NOT updated
between reviews: every date in it was true on the compilation cycle and has not moved
since. A field being PRESENT here is not evidence that the control behind it was
EXERCISED.
Record compiled : 2025-Q4
Purpose statement : on file
Data contract : on file, v2.4
Human gate documented : yes
"a merchandising lead reviews every promotional line
the pack drafts before it is published"
Human gate last evidenced : 2025-Q4
Eval suite : on file -- 61-case golden set
Eval suite last run : 2025-Q4
Drift threshold : population stability index 0.200
Incident history : 3 closed, 0 open as at compilation
Review Policy (Default)
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The windows below are an OPERATOR-TUNABLE DEFAULT, not a real company's actual policy --
no documented evidence-age window, drift band or retirement rule exists for this row.
Applied exactly as printed.
Human gate must be evidenced within 1 cycle(s)
Eval suite must have been re-run within 2 cycle(s)
Drift breach before a retirement decision 2 consecutive review(s)
Drift threshold per pack -- see the governance record above
Approval authority : NOT DEFINED. Nothing in this kit approves a pack,
retires one, disables one, signs off a control, closes
a finding or writes to any register.
Rule G-1 The GOVERNANCE RECORD IS A CHECKLIST AND IT IS NOT UPDATED BETWEEN REVIEWS. Every field
in it was true when the record was compiled. Whether it is still true is decided by the
evidence recorded since -- in "Evidence In This Cycle" for this cycle, and in the carried
review position for every earlier one. A field being PRESENT is never evidence that the
control behind it was EXERCISED.
Rule G-2 If the pack has NO DATA CONTRACT on file, the verdict is CONTEXT_INCOMPLETE: no gate
status, no evidence age and no other finding is determined, and nothing about the pack is
judged. THERE IS NO DEFAULT DATA CONTRACT.
Rule G-3 A documented HUMAN GATE must be EVIDENCED at this review or the one before it -- the
default window is 1 cycle. Evidence is a record that a review actually happened: a
structured entry in the log OR an ordinary sentence in the evidence section describing a
review somebody did. Evidence recorded at an earlier review ACCUMULATES and is not
repeated here; it is known only through the carried review position. A documented gate
whose newest evidence is older than the window is GATE_UNEVIDENCED -- the pack looks
governed on the register and nobody has exercised the control. Where the record documents
NO human gate at all, the gate status is NO_GATE_DOCUMENTED and the evidence age is
NOT_APPLICABLE; that is a design choice on file, not a finding.
Rule G-4 The EVAL SUITE must have been re-run inside the default window of 2 cycles. An eval run
two cycles ago is still the current one. Older than that, or never run, is EVAL_STALE.
Eval evidence accumulates the same way gate evidence does.
Rule G-5 DRIFT is read off the drift figure recorded THIS CYCLE against the threshold on the
record. A figure at or below the threshold is not a breach. A cycle in which no drift
figure was recorded is not a breach either, and leaves the breach streak unchanged.
Rule G-6 A pack in drift breach at TWO OR MORE CONSECUTIVE reviews, with no remediation evidenced
in between, is a RETIRE_CANDIDATE and a retirement decision is due. This cannot be seen
from one cycle: the streak is carried.
Rule G-7 An INCIDENT recorded against the pack stays open until a remediation is evidenced.
Rule G-8 Once a REMEDIATION is evidenced -- in the log or in an ordinary sentence -- the finding is
ANSWERED. The pack is REMEDIATED at this review and at every later one, and the finding is
not re-raised. Nothing here performs the remediation, the sign-off, the approval or the
retirement; it only reports one that has already happened elsewhere.
Rule G-9 ACTION follows the verdict, except that a verdict which RECURS UNCHANGED at a second
consecutive review is ESCALATE rather than the same request again. RETIRE_CANDIDATE is
already the escalation and keeps its own action; CONTEXT_INCOMPLETE always asks for the
data contract.
Rule G-10 Precedence, applied in this order: CONTEXT_INCOMPLETE, then REMEDIATED, then
INCIDENT_OPEN, then RETIRE_CANDIDATE, then GATE_UNEVIDENCED, then DRIFT_BREACH, then
EVAL_STALE, otherwise IN_GOOD_STANDING. It is ordered by what the reviewer must do first:
a pack running unsupervised right now outranks a metric that has moved once.
Review Position
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Review cycle : 2026-Q1 (quarterly review 1 of 3 in this record)
Review cadence : quarterly -- every deployed pack, every governance cycle
Previous review : -- none, this is the first
Next review : 2026-Q2
Evidence In This Cycle
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Everything recorded against this pack between the previous review and this one.
THIS CYCLE ONLY -- evidence recorded at an earlier review is not repeated here.
2026-Q1 wk06 Noor Haddad spot-checked about thirty of these on Tuesday and signed them
off in the channel -- never went into the log.
2026-Q1 wk12 Ingrid Solberg re-ran the distribution comparison for this pack and came out
at 0.242 on the population stability index; the line set at deployment is
0.200.
Reviewer Notes
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The business area was reorganised last quarter and the accountable owner column in the
register has not been re-derived since.