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Use caseUC0114

Check that an AI tool's sign-off review really happened

Every deployed AI tool has a governance record that says a human checks its risky calls each quarter. A complete record does not mean anyone actually looked, and this app checks whether they did.

For the AI governance leadRetail · Cross-domain

Why it matters

Today's manual process, and the same job with the app

An AI-governance lead at a retailer, checking each deployed tool's record every quarter.

✕Today's manual process

1Open each tool's record and check every required field is filled in.
2Read the review notes manually hunting for proof someone actually looked at it this quarter.
3Guess what's already been answered since last quarter's open questions don't carry forward on their own.
4Miss a gate nobody pulled and a tool everyone assumed was governed keeps running unwatched.
Every pack checked field by field manually

✓With the app

1Every tool's record is read and checked against what's actually on file, not just what's filled in.
2The evidence is weighed telling a logged review apart from proof someone really did it.
3Answered findings stay closed so last quarter's question isn't raised again this quarter.
4A quiet gate gets flagged before it's mistaken for a control that's actually working.
Only packs needing attention surface

See it work

One real case, replayed step by step

PACK-0032-C3's quarterly review, where this cycle's evidence finally backs up a gate that looked fine on paper.

Check that an AI tool's sign-off review really happenedReference appBuilt to be shaped to your process
  1. 1What the app found This pack comes back in good standing this quarter.
  2. 2Proof: fresh evidence The gate's evidence is from this cycle, not carried over from last time.
  3. 3What the checklist alone shows The record only needs one entry on file, not proof anyone actually looked.
  4. 4Outcome: nothing owed Nothing is owed. The owner isn't asked to redo work already evidenced.

For engineers

How it is built, and how we measured it

All fourteen steps of the build are written up, from the business case to running it in your own environment.

Kit overview →
120 of 120undone gates caughtmeasured in 06 Evals →
119 of 120overall verdicts rightmeasured in 06 Evals →
6 of 6flagged as unreadable, not guessedmeasured in 06 Evals →
0.6¢to check one packmeasured in 07 Unit cost →

The build, step by step

14 steps

Make it yours

What you see is a reference app. We shape it to how you work.

Every part of it is built to change, and none of it means starting over.

Your rulesYour own evidence-age windows, drift thresholds and escalation ladder, not these placeholder defaults.
Your recordsYour governance records, review notes and spot-check logs, in the format you already keep them.
Your systemsReads from your own tool inventory and review log; writes nothing back automatically.
Your screensThe fields, labels and review cadence your governance team already uses.

Want this for your team?

Talk to us

We can run this against your own governance records, on your own review cadence, inside your environment.

Talk to us →
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