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Use caseUC0086

Check whether a licensing deal has earned out its guarantee

A licensing deal's minimum guarantee is a running balance, but each royalty statement only shows one period. This app carries that balance forward and tells you the moment the guarantee is earned out and the overage can be billed.

For the royalty deskMedia & Entertainment

Why it matters

Today's manual process, and the same job with the app

Rights and royalty operations at a studio, publisher, label or distributor that licenses out its properties.

✕Today's manual process

1Open the royalty statement and find this deal's recoupment clause buried in the contract file.
2Work out which guarantee applies and which deductions the clause actually allows against royalties.
3Add it to a spreadsheet that tracks the running balance manually, period after period.
4Miss a crossing and the overage is never invoiced, or invoice one that isn't owed.
Every deal tracked in a spreadsheet

✓With the app

1The prior position is carried in automatically, from the last period this deal was checked.
2The clause is read for this deal to find which guarantee applies and what may be deducted.
3The balance is checked against the guarantee and the status updates the moment it's earned out.
4The overage is flagged the moment it crosses so nothing is missed and nothing is billed too soon.
Every crossing caught the day it happens

See it work

One real case, read by the app, step by step

A cross-collateralized licensing deal covering Brackwater and other properties crosses its shared 945,000 dollar guarantee this quarter.

Check whether a licensing deal has earned out its guaranteeReference appBuilt to be shaped to your process
  1. 1Crossed 528,043 of the 945,000 pooled guarantee was recouped; this period's royalties push it past.
  2. 2Ready to invoice the crossing means finance may bill the licensee for the overage now.
  3. 3The overage 65,075 dollars, after the 315,000 administrative apportionment is excluded.
  4. 4Which clause governs this deal is cross-collateralized, pooled with other properties under one guarantee.

For engineers

How it is built, and how we measured it

All fourteen steps of the build are written up, from the business case to running it in your own environment.

Kit overview →
0 of 25crossings missedmeasured in 06 Evals →
90 of 90status calls rightmeasured in 06 Evals →
62 of 90correct clause foundmeasured in 06 Evals →
1.7¢to check one periodmeasured in 07 Unit cost →

The build, step by step

14 steps

Make it yours

What you see is a reference app. We shape it to how you work.

Every part of it is built to change, and none of it means starting over.

Your rulesYour own recoupment clauses, cost caps and which deductions are allowed against royalties.
Your recordsYour own royalty statements and contract files, in the format you already receive them.
Your systemsFeeds from your rights management system, with results back to your own royalty ledger.
Your screensThe deal names, property names and clause labels your royalty team already uses.

Want this for your team?

Talk to us

We can run this on your own deals and clauses, inside your environment.

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