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Use caseUC0158

Check a student's special-education service minutes

A therapy mandate is written in minutes, and a district has to prove every review period whether those minutes were actually delivered. This app reads one student's service log against the plan and drafts the shortfall, the reason, and the record that proves it.

For the special-education compliance officerK-12 Education

Why it matters

Today's manual process, and the same job with the app

A special-education case manager or compliance officer at a school district, reconciling one student's file before a review.

✕Today's manual process

1Read the mandate and note the minutes required for each service this period.
2Add up the log session by session, checking provider, setting and group size against the plan.
3Chase every gap reading old case notes and emails to see which ones were already settled.
4State the shortfall and the minutes owed, a finding that can be withdrawn in front of the family.
Every student's file checked manually, mandate by mandate.

✓With the app

1The mandate is read with its required minutes for this review period, service by service.
2The log is checked session by session, against the provider, setting and group size the plan names.
3Old answers are found so a gap the case file already settled is never called short again.
4The shortfall is stated with its reason, its proof, and the exact minutes owed.
Every shortfall arrives with its reason and proof.

See it work

One real case: what the app found, step by step

A student at Tanbury Middle School is short 81 minutes of behavior-intervention therapy after sessions ran in the wrong group size.

Check a student's special-education service minutesReference appBuilt to be shaped to your process
  1. 1The mandate Behaviour intervention services: 240 minutes required this period, 237 delivered.
  2. 2What the app found A shortfall, even though the minutes nearly reach the mandate.
  3. 3What doesn't count 78 minutes ran in a group size the mandate doesn't allow.
  4. 4The proof it cites The rule and the exact sessions that ran that way, one by one.
  5. 5Minutes owed 81 minutes owed back to the student for this service.

For engineers

How it is built, and how we measured it

All fourteen steps of the build are written up, from the business case to running it in your own environment.

Kit overview →
142 of 142shortfalls caughtmeasured in 06 Evals →
40 of 40grouping violations caughtmeasured in 06 Evals →
35 of 120mandates wrongly called shortmeasured in 06 Evals →
223 of 260minutes owed exactly rightmeasured in 06 Evals →

The build, step by step

14 steps

Make it yours

What you see is a reference app. We shape it to how you work.

Every part of it is built to change, and none of it means starting over.

Your rulesYour district's countable-delivery rules, grouping caps, makeup windows and provider types, set as your policy states them.
Your recordsYour own IEPs, service logs and case correspondence, in the formats your district already keeps them in.
Your systemsReads from your student information system or service-log export; findings can post back to your own case file.
Your screensThe mandate table, its fields and the wording your compliance team already uses to write a finding.

Want this for your team?

Talk to us

We can run this on your own student files and service logs, inside your environment.

Talk to us →
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