Home › Use Cases › Check a law firm's client billing guidelines
Use caseUC0139

Check a law firm's client billing guidelines

Every client's billing guidelines run thirty pages and contradict the last client's, so a timekeeper guesses late in the day. This app answers each question with the one clause that governs, quoted word for word, and moves only when you add a real fact.

For the timekeeperLegal Services · Professional Services

Why it matters

Today's manual process, and the same job with the app

A timekeeper at a law firm, entering time against a client's own guidelines.

✕Today's manual process

1Read the guidelines once, at the start of the matter, then rely on memory.
2Guess at billing time which clause applies to this charge.
3Write it up manually in the day's time entry, hoping it holds.
4A wrong guess means a write-off months later when the client's system rejects it.
Every clause guessed from memory.

✓With the app

1Ask the question in your own words, about this client's guidelines.
2Get the verdict with the one clause that governs, quoted word for word.
3Push back if needed and the answer holds, or moves, based on the fact you give.
4Enter the time knowing the clause is on record, not just a guess.
Every answer quoted straight from the document.

See it work

One real case: what the app found, step by step

A litigation team asks about a $400 hotel near the courthouse, then adds that the stay fell inside the client's trial window.

Check a law firm's client billing guidelinesReference appBuilt to be shaped to your process
  1. 1The billing question A $400 hotel by the courthouse, with nothing cheaper nearby.
  2. 2What the app found Clause 4.03 needs written approval before booking. Not billable.
  3. 3A new fact The stay was inside the client's own trial window.
  4. 4The verdict moves Clause 4.04 allows full reimbursement during that window. Billable.

For engineers

How it is built, and how we measured it

All fourteen steps of the build are written up, from the business case to running it in your own environment.

Kit overview →
39 of 40unfounded push-backs held firmmeasured in 06 Evals →
23 of 24founded push-backs moved correctlymeasured in 06 Evals →
98 of 128answers grounded in a real clausemeasured in 06 Evals →
72¢to answer all 128 questionsmeasured in 07 Unit cost →

The build, step by step

14 steps

Make it yours

What you see is a reference app. We shape it to how you work.

Every part of it is built to change, and none of it means starting over.

Your rulesYour own client guidelines, verdict wording and how push-backs should be judged.
Your recordsEvery outside counsel guideline you already hold, in the format the client sent it.
Your systemsReads from your document store, and can post the verdict straight into your time-entry system.
Your screensThe client picker, the question box and the verdict card, in your firm's own wording.

Want this for your team?

Talk to us

We can run this on your own clients' guidelines, inside your own environment.

Talk to us →
A living map of modern AI — kept current every morning