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Use caseUC0078

Catch a carrier's fuel surcharge billed off the wrong week

A fuel surcharge can look right and still be priced from the wrong week's index. This app re-derives the correct week for every shipment line and flags the ones that used a different one.

For the freight-audit deskLogistics & Transportation

Why it matters

Today's manual process, and the same job with the app

A freight-audit or transport-finance desk, checking carrier fuel invoices before they are paid.

✕Today's manual process

1Read each invoice line and note the shipment date, the linehaul charge and the surcharge billed.
2Re-derive the index week manually, applying the contract's lag rule to the shipment date.
3Look up the bracket for that week and check it against the percentage the carrier charged.
4One skipped week and an overcharge sails through, looking exactly like a normal one.
Every invoice line checked by a person

✓With the app

1Every invoice line is read the shipment date, linehaul charge and surcharge billed, pulled out automatically.
2The correct index week is derived by applying the contract's own lag rule to the shipment date.
3The bracket and percentage are recomputed and checked against what the carrier actually billed.
4Lines billed off the wrong week are flagged with the week that should have applied, and by how much.
The app flags every wrong week automatically

See it work

One real case, read by the app, step by step

Invoice INV-1250-WZ: two of its eight fuel lines were rated off the week ending 2026-02-08, a week earlier than the contract's rule selects.

Catch a carrier's fuel surcharge billed off the wrong weekReference appBuilt to be shaped to your process
  1. 1The invoice eight shipment lines, priced by a one-week lag against a published index.
  2. 2What it found SHP-30366 flagged wrong index week, billed 1121.36 against a recomputed 1086.32.
  3. 3The proof the contract's one-week lag selects the week ending 2026-02-15, published at 3.870.
  4. 4What doesn't count the carrier's own citation: week ending 2026-02-08, one week too early.
  5. 5The outcome four lines to recover, 257.12 billed above what the rule supports; a person raises it.

For engineers

How it is built, and how we measured it

All fourteen steps of the build are written up, from the business case to running it in your own environment.

Kit overview →
327 of 327index week correct on every linemeasured in 06 Evals →
54 of 54wrong-week lines caughtmeasured in 06 Evals →
0 of 112false alarms on the worklistmeasured in 06 Evals →
4.8¢to recompute one invoicemeasured in 07 Unit cost →

The build, step by step

14 steps

Make it yours

What you see is a reference app. We shape it to how you work.

Every part of it is built to change, and none of it means starting over.

Your rulesYour own lag weeks, bracket tables and surcharge cap, in place of the invented schedule.
Your recordsYour own carrier fuel invoices and the published index series your contracts actually cite.
Your systemsReads from your freight-audit or invoice system; flagged lines go to your recovery queue.
Your screensThe shipment fields, statuses and wording your own audit desk already uses.

Want this for your team?

Talk to us

We can run this on your own carrier invoices and index series, inside your environment.

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