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Use caseUC0146

Catch event expense claims with no real evidence

Every settlement pack arrives with receipts attached, but some are pro forma invoices or invoices for the wrong date. This app reads what each document actually says, and flags the claims a normal receipt check would wave through.

For the settlement analystSports & Live Events · Media & Entertainment

Why it matters

Today's manual process, and the same job with the app

A settlement analyst at an events or venue operator, reviewing expense packs claimed against another party.

✕Today's manual process

1Check every line has a receipt matched by the expense system on vendor, date and amount.
2Open the document behind it to see if it really covers this claim, this date, this claimant.
3Decide from memory whether a pro forma or a reused invoice should be queried.
4A missed one means paying for a cost that was never actually owed.
Every claim checked, no document really read

✓With the app

1The free checks still run vendor, date and amount matched to the penny, automatically.
2Every document is read for what it actually proves, not just whether it exists.
3Unsupported claims are named with the line, the reason, and the rule behind it.
4The analyst decides which flagged lines are worth raising with the other side.
Every document read before anything is flagged

See it work

One real case: what the app found, step by step

A cleaning invoice from Tideline Facilities matches the claimed line on paper, but it turns out to be a pro forma request with no payment ever made.

Catch event expense claims with no real evidenceReference appBuilt to be shaped to your process
  1. 1The line under review E-05, one cost claimed on this settlement pack.
  2. 2What the app decided the evidence does not support this claim.
  3. 3The defect it named no proof a payment was ever made.
  4. 4The rule it applied the settlement clause that makes this recoverable.
  5. 5Whether to raise it yes, this line is worth questioning with the counterparty.
  6. 6Who takes it from here the settlement analyst reviews the flagged line before anything is queried.

For engineers

How it is built, and how we measured it

All fourteen steps of the build are written up, from the business case to running it in your own environment.

Kit overview →
112 of 120packs where the call was rightmeasured in 06 Evals →
100%hidden shortfalls caughtmeasured in 06 Evals →
71%sound packs left alonemeasured in 06 Evals →
1.3¢to review one packmeasured in 07 Unit cost →

The build, step by step

14 steps

Make it yours

What you see is a reference app. We shape it to how you work.

Every part of it is built to change, and none of it means starting over.

Your rulesYour settlement schedule, category caps, exclusions and what counts as proof.
Your recordsYour own invoices, riders and settlement schedules, in the formats you already keep.
Your systemsReads from your expense platform, flags go back to the settlement queue.
Your screensThe fields, categories and wording your own settlement team already uses.

Want this for your team?

Talk to us

We can run this on your own settlement packs, with your own schedule and caps, inside your environment.

Talk to us →
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