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Check whether an endowed fund overspent its own rule

Every endowed fund has its own spending rule, often buried in the donor's paperwork instead of the board's policy. This app finds which rule actually governs, works out the ceiling, and flags any fund that crossed it.

For the foundation controllerNonprofits & Foundations · Higher Education

Why it matters

Today's manual process, and the same job with the app

A foundation controller closing the books on endowed funds at a community or family foundation.

✕Today's manual process

1Read every gift instrument filed away in a cabinet, to see if it overrides the board's standard rate.
2Recompute the ceiling manually against whichever measurement base that document actually names.
3Check the year's notes for a condition or a board vote that changes the answer.
4Miss one clause and a fund quietly overspends for years before anyone notices.
Every deed read from memory, sometimes skipped.

✓With the app

1Every clause is read the deed, the board policy, and this year's notes, side by side.
2The governing rule is found and the ceiling is worked out from the base it actually names.
3Conditions are checked against the year's own record, not assumed from the standard policy.
4Any breach is flagged with the exact dollar amount, for someone to review before it repeats.
Every fund tested against its own rule.

See it work

One real fund, read against its own deed, step by step

The Achterberg Scholarship Fund's FY2024 test: its own deed sets 3.75% of last year's value, and the foundation appropriated more than that.

Check whether an endowed fund overspent its own ruleReference appBuilt to be shaped to your process
  1. 1What was paid out this year $114,563.31 appropriated from the fund in FY2024
  2. 2The deed governs not the board's default policy
  3. 3Measured on last year's value not the board's usual base
  4. 4The most it can pay out 3.75% of that value: a ceiling of $105,097.12
  5. 5Over the ceiling $114,563.31 against $105,097.12: overspent, so a query goes to the controller first

For engineers

How it is built, and how we measured it

All fourteen steps of the build are written up, from the business case to running it in your own environment.

Kit overview →
31 of 32breaches caughtmeasured in 06 Evals →
103 of 120governing rule identified correctlymeasured in 06 Evals →
105 of 120verdict matched the recordmeasured in 06 Evals →
0.45¢to test one fund-yearmeasured in 07 Unit cost →

The build, step by step

14 steps

Make it yours

What you see is a reference app. We shape it to how you work.

Every part of it is built to change, and none of it means starting over.

Your rulesYour board's spending policy, and how it defers to a donor's own instrument.
Your recordsYour gift instruments, valuation history, appropriation ledger and board minutes, in the formats you keep them.
Your systemsReads from your endowment and gift-tracking systems; findings post back to your own review queue.
Your screensThe fund names, fields and wording your controller's office already uses.

Want this for your team?

Talk to us

We can run this against your own funds and gift instruments, inside your environment.

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