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Use caseUC0014

Read scanned supplier invoices and know which fields to trust

Supplier invoices and orders arrive as scans, and a scan quietly turns 2026 into 20Z6. This app reads six key fields from the page as written and as scanned, and marks which ones survived.

For accounts payableCross-domain

Why it matters

Today's manual process, and the same job with the app

An accounts payable team whose supplier invoices and purchase orders arrive as scans from the post room.

✕Today's manual process

1Key in every scan: document number, date, supplier, total, currency and order reference.
2Check every field against the scanned image, because a scan blurs letters and digits.
3Or trust a reader that did well on clean test files, and hope it holds on scans.
4One misread digit in a document number looks exactly like a real one, and goes into the ledger.
Every scanned field checked manually

✓With the app

1Six fields are read from every page: number, date, supplier, total, currency and reference.
2Each field is marked ok, wrong or missed, against the same page as written.
3You see which fields hold: currency and totals survive the scan, document numbers are the weak spot.
4Your team decides what goes straight in, and document numbers get a person's check first.
People check only the weak fields

See it work

One real document, as written and as scanned, step by step

Norbury Tooling's remittance advice RA-22756, as written and as a scan that turns 'Tooling' into 'Too1in9' and 'Balance' into 'Ba1ance'.

Read scanned supplier invoices and know which fields to trustReference appBuilt to be shaped to your process
  1. 1The document as written Norbury Tooling's remittance advice RA-22756, dated 2026-03-04.
  2. 2The same document, scanned 'Tooling' became 'Too1in9', and 'Balance' became 'Ba1ance'.
  3. 3The document number RA-22756, read correctly from the scan.
  4. 4The date 2026-03-04, unaffected by the scan's damage.
  5. 5The total $4,744.76, unchanged despite the scan's typos.
  6. 6The supplier name Norbury Tooling, correct even though the scan wrote 'Too1in9'.

For engineers

How it is built, and how we measured it

All fourteen steps of the build are written up, from the business case to running it in your own environment.

Kit overview →
88.2%of fields read right from scansmeasured in 01 Business case →
20 of 20absent fields left blank, none invented
44 of 60document numbers read right from scans
$0.000077to read one documentmeasured in 07 Unit cost →

The build, step by step

14 steps

Make it yours

What you see is a reference app. We shape it to how you work.

Every part of it is built to change, and none of it means starting over.

Your rulesWhich fields must match exactly, and which can go straight in.
Your recordsYour own scanned invoices and orders, with the values your team already keyed.
Your systemsPages from your post room's scanner in, finished fields out to your ledger.
Your screensThe fields, names and layout your accounts payable team already uses.

Want this for your team?

Talk to us

We can run this on your own scanned invoices and orders, with your own fields, inside your environment.

Talk to us →
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