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Use caseUC0016

Check a retail buyer's draft orders against supplier agreements

Every draft order must match its supplier agreement on five points, and a point the agreement never mentions is easy to pass as fine. This app checks all five, marks each clean, a defect or unverifiable, and shows the clause it used.

For the buying teamCross-domain · Retail

Why it matters

Today's manual process, and the same job with the app

A retail buying team placing orders with many suppliers, each on its own agreement.

✕Today's manual process

1Open the supplier's agreement beside each draft order, often a PDF.
2Go down five points: unit cost, minimum quantity, lead time, ship-to region and order value.
3Tick the points that look fine, including ones the agreement never mentions.
4One missed term ships a real breach with a tick on it, and nobody checks again.
Every term checked line by line

✓With the app

1Pick the draft order, and the app reads it against its supplier's agreement.
2All five points are checked, each marked clean, defect or unverifiable.
3Silence is flagged, not passed: a term the agreement never states is marked unverifiable.
4The buyer decides with each verdict's clause on screen, checked against the agreement before it shows.
Every verdict arrives with its clause

See it work

One real case: what the app reads, step by step

Order ORD-00001: 246 units of one part from Nordholt Fasteners, $6,314.82 in all, shipping to NA-EAST.

Check a retail buyer's draft orders against supplier agreementsReference appBuilt to be shaped to your process
  1. 1The draft order part, quantity, price, ship window, region and total.
  2. 2The supplier's agreement the one from Nordholt Fasteners, which this order has to meet.
  3. 3Five checks unit cost, minimum quantity, lead time, ship-to region and order value.
  4. 4Silence is flagged the agreement never states a ship-to region, so it is marked unverifiable, not clean.
  5. 5The outcome four clean, one unverifiable, zero missed: every check reached a verdict.

For engineers

How it is built, and how we measured it

All fourteen steps of the build are written up, from the business case to running it in your own environment.

Kit overview →
336 of 355answered checks were rightmeasured in 06 Evals →
5 of 50real defects marked cleanmeasured in 06 Evals →
9 of 250clean checks wrongly flaggedmeasured in 06 Evals →
0.02¢to check one ordermeasured in 07 Unit cost →

The build, step by step

14 steps

Make it yours

What you see is a reference app. We shape it to how you work.

Every part of it is built to change, and none of it means starting over.

Your rulesYour contract terms, the checks you run and what counts as a defect.
Your recordsYour supplier agreements and draft orders, exactly as your team keeps them.
Your systemsConnected to your purchasing system, so each draft is checked before it goes out.
Your screensThe fields, verdict names and layout your buying team already uses.

Want this for your team?

Talk to us

We can run this on your own orders and supplier agreements, with your own checks, inside your environment.

Talk to us →
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