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Use caseUC0116

Catch the store that's quietly short in cash every night

Your daily cash report only catches a big miss on one night. This app finds the store that is quietly short every night and adds up how much it has cost so far.

For the regional cash managerRetail · Cross-domain

Why it matters

Today's manual process, and the same job with the app

A regional cash manager overseeing forty convenience and supermarket stores.

✕Today's manual process

1Run the daily report, which only lists a till that broke its limit that night.
2Check each flagged store, often the same rounding a supervisor already explained yesterday.
3Miss the quiet ones: a store that's a little short every night never gets listed.
4The pattern goes unnoticed for months, until the loss adds up to real money.
Only big misses ever get noticed

✓With the app

1The report reads every close, not only the ones that break a limit.
2It carries each store's recent history, so an old explanation is not re-raised.
3A store that's quietly short every night is named, even though no single night stands out.
4The total is added up by store, so a quiet pattern is not missed for months.
Quiet, steady losses are named by store

See it work

One real case: what the app reads, step by step

A convenience store's close comes in a little short for the third night running, and the app finally puts a name to the pattern.

Catch the store that's quietly short in cash every nightReference appBuilt to be shaped to your process
  1. 1The verdict Named a repeat offender, not treated as a one-off miss.
  2. 2Which way it moved Marked short, meaning less was counted than expected.
  3. 3The likely cause A trainee still learning the till, already on file.
  4. 4Who's responsible The cash office owner named, carried from the rota.
  5. 5Raise it now? A clear yes, so somebody looks at this store tonight.

For engineers

How it is built, and how we measured it

All fourteen steps of the build are written up, from the business case to running it in your own environment.

Kit overview →
17 of 17stores needing attention, all caughtmeasured in 06 Evals →
8 of 8explained variances left alonemeasured in 06 Evals →
119 of 120raise-now calls matching the recordmeasured in 06 Evals →
97 of 120probable cause matched exactlymeasured in 06 Evals →

The build, step by step

14 steps

Make it yours

What you see is a reference app. We shape it to how you work.

Every part of it is built to change, and none of it means starting over.

Your rulesYour own shortfall limit and how many nights in a row counts as a pattern.
Your recordsYour own daily close records, cash counts and supervisor notes, in the format you keep them.
Your systemsReads from your own till and deposit systems, and can send its queue to your loss-prevention tool.
Your screensThe store list, the fields and the wording your cash office team already uses.

Want this for your team?

Talk to us

We can run this on your own store data, with your own rules, inside your environment.

Talk to us →
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