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Use caseUC0218

Check a financial-aid application against its documents

A financial-aid application declares numbers the documents behind it don't always say the same way. This app reads the whole packet and reports, field by field, what agrees, what conflicts and what was never proven.

For the financial-aid reviewerCross-domain · Higher Education

Why it matters

Today's manual process, and the same job with the app

A financial-aid reviewer at a college, checking one application against its documents.

✕Today's manual process

1Pull the packet the application and every document filed to support it.
2Check each field by eye against wage statements, award letters, rosters and tax forms.
3Do the math on a spreadsheet adding two pay stubs, or turning a monthly benefit into a year.
4Miss one and the aid decision rests on a number nobody actually checked.
The reviewer builds every comparison

✓With the app

1The packet goes in whole the form and every document, together.
2Each field is checked against the paperwork, in the unit and period it was filed.
3The math is done in code pay stubs added, periods converted, cents compared exactly.
4Nothing is missed every field gets a verdict, and one contradiction is enough to flag the packet.
The reviewer confirms a comparison already built

See it work

One real case, read by the app, step by step

Gregor Ubaldo declares $13,150.00 in income from two employers, backed by two pay stubs.

Check a financial-aid application against its documentsReference appBuilt to be shaped to your process
  1. 1What he declared 2 students enrolled, declared on the application.
  2. 2The documents show 4 Document D6 shows 4 students enrolled — a conflict with the declared 2.
  3. 3Income combined from two documents D2 and D3 together total $13,150.00 — the declared income, matched.
  4. 4The outcome One conflicting field is enough: the packet is CONFLICTED.

For engineers

How it is built, and how we measured it

All fourteen steps of the build are written up, from the business case to running it in your own environment.

Kit overview →
56 of 60applications fully right, no errors at allmeasured in 06 Evals →
477 of 480declared fields verdicts exactly rightmeasured in 06 Evals →
9 of 10figures split across two documents, added correctlymeasured in 06 Evals →
13 of 13converted from a different period correctlymeasured in 06 Evals →

The build, step by step

14 steps

Make it yours

What you see is a reference app. We shape it to how you work.

Every part of it is built to change, and none of it means starting over.

Your rulesyour tolerance, your periods, your synonym table for enum values.
Your recordsyour own application forms, wage statements, award letters and rosters.
Your systemswired to your financial-aid system, not a spreadsheet inbox.
Your screensthe fields and layout your reviewers already use, kept the same.

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We can run this on your own applications and documents, inside your environment.

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